Host a WGI Regional Event Application

Host a WGI Regional Event Application

Requirements to Host a WGI Event

Who can submit a proposal to host a WGI Event?

Any color guard, percussion ensemble, winds group, or circuit may submit a proposal to host a WGI Event. All Event Partners must be school-affiliated or non-profit organizations. There is no fee to submit a proposal.

Awarding of WGI Event
The Division Administration shall have the final decision as to where events will be held based on proposals received by potential Event Partners.

The following considerations will be reviewed when selecting the Event Partner:

  • Quality and location of contest site should accommodate color guard, percussion, and/or winds competitions, based on which you are proposing to host.
  • Availability of practice sites for competing groups.
  • Hotel accommodations for judges and Contest Administrator.

Proposals received June 1, 2024 – May 31, 2025 will be considered for the 2026 WGI Season.

Proposal Forms

If you are interested in hosting a WGI Event, please complete the appropriate Proposal Form below. Completed Color Guard Proposal Forms should be returned to Senior Event Manager, Lyera Hammons ( Completed Percussion and Winds Proposal Forms should be returned to Event Manager, Meredith Anderson (

Color Guard Proposal Form

Percussion Proposal Form

Winds Proposal Form

Please use this instructional video, How to Measure Your Gym, to complete the Proposal Form.

These forms are best viewed and completed on a PC in Adobe Reader 8 or higher. The most recent version of the free Adobe Reader can be found here. If you are using a MAC, please be sure to open the form in Adobe Reader, not MAC Preview.

Photo Information

WGI requires at least 4 photos of each facility included with your proposal form. Additional photos may be requested after you have been selected to host the event.

As you are taking the photos, please ensure that you can see as much of the space as there is available and that there are no students in the picture.

Please email or share photos as png or jpg files only.

Warm Up Areas
Color Guard:  Body and Equipment
Percussion: Warm Up Areas A & B
Winds:  Warm Up Areas A & B
*For events where there are winds and percussion, the same warm up area may be used for both divisions.

Performance Gym
One photo of the performance floor from the spectator side of the bleachers, preferably with all bleachers extended as would be on the day of the show. Example
One photo from the performance floor via the performer’s perspective from the center of the floor. Example